Properties Must Be Exchanged

By itself, a sale followed by a purchase does not qualify as a Internal Revenue Code Section 1031 states that "no gain or loss shall be recognized on the exchange of property held for productive use in a trade or business or for investment if such property is exchanged solely for property of like kind which is to be held for productive use in a trade or business or for investment." 1031 Exchange . Instead, the transaction must be treated as an exchange for tax purposes. To convert a sale followed by a purchase into an exchange, a property owner will employ a qualified intermediary (QI) who acts as a middleman to tie the sale to a buyer and the purchase from a seller as a verified exchange. The taxpayer must contact the QI before closing the initial sale in the case of a forward exchange or purchase in the case of a reverse exchange. To open an exchange, the QI will need your Exchange Documents, this includes:

• Contact Information for the taxpayer or main point of contact (phone, e-mail)
• (“Exchangor" or "Exchanger") Individual or entity desiring an exchange. Taxpayer Name and Address 
• Tax ID Number
• Title Commitment
• Signed Sale Contract (including all addendums)
• Organizational Documents (if the property is not held in the name of the individual)
• After gathering all necessary documentation and Information, the QI will send an Agreement between the Exchanger and the Qualified Intermediary, establishing the Exchanger’s intent to complete a Like-Kind Exchange and detailing each party’s roles and responsibilities. The Exchange Agreement must detail the exchange in accordance with the deferred exchange regulations. Exchange Agreement to sign and open the exchange.

Held for Business or Investment Purposes

Both the relinquished property and the replacement property must be held for business or investment purposes. Property used primarily for personal use as a primary residence does not qualify for like-kind exchange treatment. A sale of business property is not required to be replaced with other business property; it can be replaced with investment property or vice versa. Real estate held for business or investment purposes is not limited to office buildings. Many different types of real property can be used in an exchange. Agricultural assets such as farmland and ranches are eligible for exchange, vacant lots for land improvement, Delaware Statutory Trusts (DST), conservation easements, and even in many cases, vacation homes used as rental units can be exchanged. This requirement refers to the nature of the property rather than the form. The fact is you can buy any real property such as farm, ranch, apartment complex, commercial building, or rental home. The critical component of this requirement is that it is used for trade, investment, or business purposes.

No Constructive or Actual Receipt of Exchange Funds

The purpose of a like-kind exchange is to promote the continuity of investment and promote economic growth. It is a violation of the taxpayer or an agent for the taxpayer to receive exchange funds or for the taxpayer to directly or indirectly control the exchange funds during the exchange period. Restricting constructive or actual receipt of exchange funds is a critical rule for like-kind exchanges. The IRS allows for tax deferral on the money received in the sale of a property because the taxpayer never receives it. Because the taxpayer is not in receipt of any new funds, the IRS does not tax them on the sale of the property; those funds are used to purchase new real property, not for monetary gain. An exchange is not tax avoidance, and once the taxpayer sells their property without reinvesting and does realize the monetary gain from the sale of their asset, the IRS will collect all applicable taxes. It is important to note that an exchange cannot be opened after the close of a sale. Once a taxpayer has direct or indirect access to funds, an exchange can no longer be valid.  In rare circumstances, early after a sale and a taxpayer wishes to reconstitute the sale as an exchange, they can attempt a rescission.

A common pitfall in exchange transactions is the early release of funds. The only time someone can terminate an exchange early is at the end of the 45-day identification period. If the taxpayer has not identified a single property by 45 days, they can close their exchange, and the funds can be disbursed. If the taxpayer has identified any property, funds must be held until the transaction is complete or at the end of the 180-day exchange period.

Learn more on our blogs: 

• Receipt of Funds
• 1031 Like-Kind Exchange Pitfalls to Avoid
• Revive a 1031 Exchange Opportunity Through Rescission

All safe-harbor exchanges have a time limit of 180 days, whether forward, reverse, build-to-suit, or improvement exchanges. The exchange period begins when the relinquished property sells in a forward exchange, and the QI holds the proceeds from the sale. A taxpayer must acquire or identify the target replacement property within 45 days after the transfer of the relinquished property. The replacement property must be identified in a written document, unambiguously described, signed by the taxpayer, and received by the qualified intermediary on or before the 45th day. If the taxpayer identifies replacement property within the designated period, the taxpayer has the remainder of the 180-days to acquire the replacement property. The timeline for a reverse exchange is the same. The taxpayer buys the replacement property first and then has 45 days to identify a property to sell. After the identification period, the taxpayer has 135 days to sell and close on their relinquished property.

In order for the taxable gain to be deferred, certain key requirements must be satisfied:

Properties Must Be “Like‐Kind”

One of the advantages of exchanging real estate is that almost all real property is considered like‐kind to all other real property. Since real estate must be exchanged for real estate, the rules provide that the words “like-kind” reference the nature or character of the property and not its class or quality. Like-kind is defined in the tax code quite liberally in that any real estate is like-kind to any other type of real estate. For example, whether the real estate is improved or unimproved is not significant. Many court cases and rulings have addressed the like-kind standard for real property. Regulations provide examples of like-kind real property, some of which are obvious, others less so.

Below are examples of real property interests that one can exchange for any other type of real estate:

• Commercial properties
• Multi-family rentals
• Vacant lots
• Single-family rentals
• Vacation rentals (Airbnb / VRBO)
• Farm and Ranchland
• Improvements on property not already owned
• Oil, gas, and other mineral interests
• Water rights
• Cell tower, billboard, and fiber optic cable easements
• Conservation easements
• Delaware Statutory Trusts (DST’s)

The regulation does require that replacement property be located within the same geographic location as the relinquished property. For a 1031 exchange, there are only two geographic locations, within the US and outside the US. For example, a taxpayer cannot use proceeds from a property in Ohio to acquire an investment property in Peru. Property within the US is only like-kind to other property within the US, and property outside of the US is only like-kind to other property outside the US.

Exchange Equal or Up in Value

To defer all taxable gain, a property owner must first reinvest all the equity in the relinquished property into the replacement property. Second, the purchase price of the property acquired must equal or exceed the sale price of the relinquished property.  Typically, this requires debt on the new property to equal or exceed the debt paid off on the relinquished property. The net proceeds of the sale (i.e., the amount held in the exchange account) are used in full, and the taxpayer puts on equal or greater debt on the new property compared to the amount paid off at the time of closing on the sale.  Another expression sometimes used is that the taxpayer should have “no net debt relief.” Any cash taken out at closing and any debt that is not covered could be subject to taxation. However, there are times when taxpayers wish to receive some cash out for various reasons.  Any money generated from the sale that is not reinvested is referred to as “boot,” and the amount is taxable.

The 3-Property Rule

The 3-property rule states that the replacement property identification during the initial 45 days of the exchange can be made for up to three properties regardless of their total value. After relinquishing their initial property, the taxpayer can identify and purchase up to three replacement properties. A qualified intermediary often requires that a taxpayer state how many replacement properties they intend to acquire to prevent common pitfalls surrounding the receipt of excess funds and the early release of funds.

The 200% Rule

If a taxpayer were to identify more than three properties, they could still have a valid exchange by following the 200% rule. The 200% rule states that a taxpayer may identify and close on numerous properties, so long as their combined fair market value does not exceed double the value of their relinquished property. Using the listing price is usually a safe way of determining a fair market value for a property.

The 95% Rule

If the taxpayer has overidentified both of the previous rules by identifying more than three properties, and their combined value being more than 200% of the relinquished property value, the 95% value comes into play. The 95% rule defines that identification can still be considered valid after breaking the first two rules if the taxpayer purchases through the exchange at least 95% of what they identified.

Forward or Deferred 1031 Exchange

In a forward 1031 exchange, the taxpayer and the qualified intermediary (QI) set up an exchange agreement before any sales transaction. The taxpayer assigns their rights to sell the relinquished property to the QI. The QI will act as the seller of the property and hold the funds in an exchange account for benefit of the taxpayer. The taxpayer has the first 45 days of the exchange to identify potential replacement property. Once a replacement property is selected, the rights to acquire that property are assigned to the QI. The taxpayer must close no later than 180 days after the closing of the relinquished property. After negotiating the price and executing a purchase contract with the seller of the replacement property, the taxpayer will assign the rights to purchase the replacement property to the QI. The funds held in the exchange account are sent directly to the closing agent, the taxpayer will receive their tax-deferred property and finalize their exchange.

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Reverse 1031 Exchange

A reverse exchange, also referred to as a parking exchange, occurs when taxpayers purchase their replacement property before selling their relinquished property. When the exchange company services a forward exchange, it acts as a qualified intermediary (QI). When an exchange company services a reverse exchange, it takes title of a property (primarily the replacement property) through a specially created entity, usually a single-member LLC. It is referred to as an exchange accommodation titleholder (EAT). The taxpayer first enters a contract to purchase the replacement property and then enters a reverse exchange agreement with the entity acting as the EAT. If the taxpayer is not providing all necessary funds to buy the replacement property, they must select a bank to loan the funds required to purchase the replacement property to the EAT. The EAT takes title of the new property and “parks” or holds that title until the taxpayer sells the relinquished property as part of a conventional forward exchange. After selling the relinquished property, the QI holds and disperses the funds to the EAT to purchase the replacement property. The EAT takes those funds received and repays any financing made by the taxpayer. Lastly, the taxpayer takes ownership of the replacement property.

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Build-to-Suit or Improvement 1031 Exchange

(“Exchangor" or "Exchanger") Individual or entity desiring an exchange. Taxpayer s sometimes need to acquire a property they desire to construct improvements or complete renovations that they wish to include as part of their exchange replacement property. Improvements on land a taxpayer has already acquired will not count as replacement property in a 1031 tax-deferred exchange. By utilizing a build-to-suit, improvement, or construction exchange, it would be possible for a taxpayer to receive property that is improved to the taxpayer’s specifications in a tax-deferred exchange. When an exchange involves replacement (new) property that is land to be constructed upon or a structure requiring improvements, a build-to-suit or a property improvement exchange will allow for the inclusion of the improvement costs in the exchange value of the replacement property. These exchanges can take place as forward or reverse exchanges. For example, in a forward improvement or construction exchange, 1031 proceeds from the relinquished property sale are received and held by the qualified intermediary (QI) under a tax-deferred exchange agreement and the related assignment agreement. Under a separate qualified exchange accommodation agreement (QEAA) and related documents entered into between the taxpayer and the exchange accommodation titleholder (EAT), the 1031 proceeds are then used by the EAT to purchase the property requiring the improvements. Within the 180 days after the relinquished property sale, improvements may be constructed while the replacement property is parked with the EAT. Exchange proceeds may be used to fund the upgrades through draw requests submitted by the taxpayer to the QI and the EAT. Suppose there are insufficient exchange funds for the purchase and the desired improvements. In that case, the taxpayer may provide additional funds to the EAT or secure a loan to provide the necessary funds. In a safe-harbor transaction, the improved replacement property is transferred from the EAT to the taxpayer within 180 days after the relinquished property sale.

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Non-safe Harbor

Accruit provides all types of complex parking transactions. The referred to safe harbors of an exchange are the guidelines set forth by the Internal Revenue Code (IRC). The comprehensive set of tax laws created by the Internal Revenue Service (IRS). This code was enacted as Title 26 of the United States Code by Congress, and is sometimes also referred to as the Internal Revenue Title. The code is organized according to topic, and covers all relevant rules pertaining to income, gift, estate, sales, payroll and excise taxes. Internal Revenue Code . They are a set of rules and a process that must be followed to guarantee a valid exchange. A Non-Safe Harbor (NSH) exchange does not provide the taxpayer with the certainty of a safe harbor structure should the transaction be audited. NSH transactions are much rarer as they are more complicated and entail more risk to the QI. By definition, a Non-Safe Harbor (NSH) Parking Transaction takes longer than 180 days to close. Like a Safe Harbor Parking transaction, a taxpayer can complete a NSH Improvement, NSH Build to Suit, NSH Parking of the relinquished property, or NSH Parking of the Replacement property.

Contact Accruit

Contact Accruit by calling 800-237-1031 or emailing info@accruit.com to start an exchange and obtain a forward exchange document package. Exchange document package includes items listed below.

Gather Exchange Document - This includes:

• Contact Information for the taxpayer or main point of contact (phone, e-mail)
• (“Exchangor" or "Exchanger") Individual or entity desiring an exchange. Taxpayer Name and Address
• Tax ID Number
• Title Commitment
• Signed Sale Contract (including all addendums)
• Organizational Documents (if the property is not held in the name of the individual)
• After gathering all necessary documentation and Information, the QI will send an Exchange Agreement to sign and open the exchange. Complete all blanks in the Exchange Agreement, the Qualified An escrow agreement provides for the placement of money or other assets in the control of an independent third party in order to protect the parties involved in a transaction. The funds or assets are held by the escrow agent until it receives the appropriate instructions or until predetermined contractual obligations contained in the escrow agreement have been fulfilled. Escrow Agreement, and the W-9

Setting your Exchange up for Success

Following the guidelines for an exchange can become difficult from time to time. A taxpayer may not be able to identify a suitable property to buy in the 45-day identification period. A taxpayer may not be able to sell their property within 180 days. Improvements on a property may take longer than 180 days. Once a safe harbor provision is not met, the exchange is no longer eligible for tax deferment. 

It’s important to consider all the facts before starting your exchange, consider current market conditions, and address any lending issues you may encounter.

Here are a few other ways of setting yourself up for a successful exchange:

• If you want to begin a forward exchange, start looking for your replacement property as early as possible.
• You can stretch out this extra period by delaying the close date on your relinquished property, preventing your 45-day countdown from starting.
• If you have already identified a property you would like to purchase but have not been able to sell your current property, consider a reverse exchange. That way, you will ensure your purchase and have 180 days to sell the old property.
• To avoid unwanted delays that may cut your 1031 exchange timeline short, ensure that your financing is in order before entering into an exchange agreement.

The purpose of a 1031 exchange from its beginning 100 years ago is to ensure the continuity of investment, and those benefits span across the entire economy. Real estate investors have come to know the full value of a 1031 exchange on the deferral of taxes on gains and depreciation recapture. A 1031 exchange aims to feel like a sale transaction never took place. The following example will help illustrate the benefits.

A taxpayer purchases River Rentals, a multi-unit rental property for $500,000 and takes annual depreciation deductions for the next ten years, reducing his tax basis to $318,200. The taxpayer decides to sell the property at the market value of $1,000,000 to consider a different investment, potentially real estate.

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This investor realized a taxable event of $171,358 through the sale of their property.  Should the investor have pursued a 1031 exchange they would have deferred those taxes and had a larger principal amount to reinvest.  The importance of the deferral is to work in favor of the investor for compounding returns.

Through an exchange the investor would be able to reinvest the full $1,000,000.  At a 7% compounded rate of return over 10 more years that equates to nearly doubling the investment again to $1,967,151. Without an exchange the post taxable sale principal would only be $828,642 ($1,000,000 - $171,358).

With a 7% compound return on the post taxable sale principal over 10 years the investor would end up with $1,630,064, a full $337,087 less than if they had exchanged and not sold. A post taxable sale investment would have to earn 21% more over 10 years or nearly 2% more each year to catch up with the 1031 exchange investment.

In a world of lower returns, it's smart to leverage 1031 exchange to defer taxes and allow compounding of interest to work in the investors favor.

Read more on depreciation in our blog: What are my 1031 Exchange Depreciation Options?

1031 Exchange vesting issues –Partnership Drop and Swap

Can a partner or member trade their share of a property interest upon sale? One of the most common questions asked of a qualified intermediary involves the situation in which one or more members or partners in a limited liability company (LLC) or partnership wish to execute a1031 exchange and others simply want to cash out. Because section 1031 provides that property must belike-kind to each other, there are several difficulties to structuring an exchange that allows members to go their separate ways.

The most common technique involves redeeming the member’s interest and is generally referred to as a “drop and swap.”A1031 tax exchange drop and swap can take place in several different ways. When most members wish to cash out, the taxpayer can transfer his membership interest back to the LLC in consideration of his receipt of a deed for a percentage fee interest in the property equivalent to his former membership interest. At that point, the taxpayer would own a tenant in common (TIC) interest in the relinquished property together with the LLC. At closing, each would provide their deed to the buyer, and the former member can direct his share of the net proceeds to a qualified intermediary. There are times when most members wish to complete an exchange, and one or more minority members want to cash out. The drop and swap can still be used in this instance by dropping applicable percentages of the property to the existing members. At the same time, the limited liability company completes an exchange at the LLC level, and the former members cash out and pay the taxes due.

Read more on the details on our blog: 1031 Drop and Swap out of a Partnership or LLC

Selling Expenses

When selling or purchasing an investment property in a 1031 exchange, certain selling expenses paid out of the sales or 1031 exchange proceeds will result in a taxable event for the exchanger. Routine selling expenses such as broker commissions or title closing fees will not create a tax liability. Operating expenses paid at closing from 1031 proceeds will generate a tax liability for the exchanger.

Allowable closing expenses include:

• Real estate broker’s commissions, finder, or referral fees
• Owner’s title insurance premiums
• Attorney or tax advisor fees related to the sale or the purchase of the property
• Closing agent fees (title, escrow, or attorney closing fees)
• Recording and filing fees, documentary, or transfer tax fee

Taxable Closing expenses include:

• Pro-rated rents
• Security deposits
• Utility payments
• Property taxes and insurance
• Association’s dues
• Repairs and maintenance costs
• Insurance premiums
• Loan acquisition fees

Learn more on how to reduce these taxable consequences: What are Valid 1031 Exchange Selling Expenses

Cash Out Refinance Before or After a 1031 Exchange?

Most taxpayers wish to defer tax in full when completing a 1031 exchange. One simple rule of thumb is that the taxpayer must trade “up or equal” in value to accomplish this. At times taxpayers wish to receive some cash out for various reasons. Any cash generated at the time of the sale that is not reinvested is referred to as “boot” and is fully taxable. There are a couple of possible ways to gain access to that cash while still receiving full tax deferral. When trying to generate some cash around the time of selling relinquished property, it may seem like a good idea to refinance right before an exchange. It would leave you with money in pocket, higher debt, and lower equity in the replacement property, all while deferring taxation. Except, the IRS does not look favorably upon these actions. It is, in a sense, cheating because by adding a few extra steps, the taxpayer can receive what would become exchange funds and still exchange a property, which is not allowed. Certain situations may lessen the IRS’ scrutiny of these actions. There is no bright-line safe harbor for this, but at the very least, if it is done somewhat before listing the property, that fact would be helpful. The other consideration that comes up a lot in IRS cases is independent business reasons for the refinance. Maybe the taxpayer’s business is having cash flow problems. Perhaps the property needs a new roof or other repairs.

In general, the more time elapses between any cash-out refinance, and the property’s eventual sale is in the taxpayer’s best interest. For those that would still like to exchange their property and receive cash, there is another option. The IRS does allow for refinancing on replacement properties. The American Bar Association Section on Taxation reviewed the issue. It concluded that once a taxpayer owns replacement property and refinances it, incurring a repayment obligation, that taxpayer is in no different position than anyone else owning property and refinancing it.

Seller Financing in a 1031 Exchange

In a 1031 exchange, there are methods to facilitate seller financing of the relinquished property sale without running afoul of the 1031 exchange rules. In a sale of real estate, it’s common for the seller, the taxpayer in a 1031 exchange, to receive money down from the buyer in the sale and carry a note for the additional sum due. The taxpayer facilitates financing for the buyer in this way to make the transaction happen. Sometimes this arrangement is entered into because both parties wish to close, but the buyer’s conventional financing takes longer than expected. Suppose the buyer can procure the funding from the institutional lender before the taxpayer closes on their replacement property. In that case, the note may simply be substituted for cash from the buyer’s loan. When this is not the case, and the taxpayer will not receive funds in the exchange account before the end of their 180-day exchange period, the solution is a note buyout. The taxpayer will advance funds of their own into the exchange account to “buy” their note. The funds can be personal cash that is readily available or a loan the taxpayer takes out. The buyout allows the taxpayer to receive fully tax-deferred payments in the future and still acquire their desired replacement property within their exchange window. Keep in mind that regulations prohibit the taxpayer from the “right to receive money or other property pursuant to the security or guaranty arrangement,” it is probably better to receive the cash into the account sometime before the purchase of the replacement property while assigning the note to the seller after all the replacement property has been acquired.